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Safeguarding

Disclosure and Barring Service (DBS) Checks
All members of Clifton RFC who have a regular supervisory contact with children or a management responsibility for those working with children must undertake an RFU Disclosure and Barring Service (DBS) check. It is a criminal offence to work with children unsupervised without such a check. Positions that require a DBS check include (but not excluding) the following,

  • Safeguarding and Assistant Safeguarding Officers.
  • Volunteer co-ordinator.
  • Coach (whether volunteer or paid, assisting or leading).
  • Club Referee’s.
  • Age Group Managers.
  • Open Age Team Captains.
  • Junior Supervisors.
  • First Aiders / Physiotherapists / Medical Support.
  • People with access to children's personal information (GMS, Pitchero, etc…).
  • Hold a position of influence

Wondering whether you need a check? In short, if you are working with children or young people more than once per week or 4 or more times in a 30 day period, you need a DBS check.

DBS Check Process
The RFU DBS process is managed through RFU GMS. The RFU DBS Process is as follows,

  1. Check and if required update you RFU GMS record, please follow the instructions here. If you do not have a RFU GMS record then please create one here.
  2. Or have you ever been supplied with a RFU Number? If so, we can transfer you RFU GMS record to Clifton RFC.
  3. Contact the clubs Safeguarding Officer or Assistant Safeguarding Officer at safeguarding@cliftonrugby.co.uk, CC your age group head coach and request a DBS check.
  4. Once the RFU DBS check process has been started you will receive an email from the DBS system inviting you to select your ID. Please do so.
  5. IMPORTANT, please make a note of your Username and Password, you will need to use it again!
  6. Present your ID to the clubs Safeguarding Officer or Assistant Safeguarding Officer, originals only so they can verify you ID.
  7. The DBS Certificate is a legal document, therefore if you do not bring the originals the DBS check will NOT be processed.
  8. The clubs Safeguarding Officer or Assistant Safeguarding Officer will enter you ID details into the DBS system.
  9. You will receive an email from the DBS system inviting you to confirm your ID. Please do so.
  10. The DBS check usually takes about 2 weeks but can take longer.
  11. Once the check is complete (and you are cleared) you will receive a DBS certificate and you GMS record with show your DBS status as Current.
  12. Please inform the clubs Safeguarding Officer or Assistant Safeguarding Officer when you receive your DBS Certificate.
  13. The DBS Check is valid for 3 years.

Where next?

Policy Clifton Rugby Football Club promotes the core values of Rugby Union: •Teamwork •Respect •
RFU Guidance on Safeguarding Concerns / Incidents RFU Guidance on Safeguarding Concerns / Incidents There is no prescriptive list of what a safegua

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