Disclosure and Barring Service (DBS) Checks
All members of Clifton RFC who have a regular supervisory contact with children or a management responsibility for those working with children must undertake an RFU Disclosure and Barring Service (DBS) check. It is a criminal offence to work with children unsupervised without such a check. Positions that require a DBS check include (but not excluding) the following,
- Safeguarding and Assistant Safeguarding Officers.
- Volunteer co-ordinator.
- Coach (whether volunteer or paid, assisting or leading).
- Club Referee’s.
- Age Group Managers.
- Open Age Team Captains.
- Junior Supervisors.
- First Aiders / Physiotherapists / Medical Support.
- People with access to children's personal information (GMS, Pitchero, etc…).
- Hold a position of influence
Wondering whether you need a check? In short, if you are working with children or young people more than once per week or 4 or more times in a 30 day period, you need a DBS check.
DBS Check Process
The RFU DBS process is managed through RFU GMS. The RFU DBS Process is as follows,
- Check and if required update you RFU GMS record, please follow the instructions here. If you do not have a RFU GMS record then we can create one for you.
- Or have you ever been supplied with a RFU Number? Is so we can transfer you RFU GMS record to Clifton RFC.
- For the DBS check and a new RFU GMS account, the following details are required,
- Full Name,
- Full Address including Post Code,
- Date of Birth,
- Contact Number (mobile is fine).
- Contact the clubs Safeguarding Officer or Assistant Safeguarding Officer at firstname.lastname@example.org, CC your age group head coach and request a DBS check.
- Once the RFU DBS check process has been started you will receive an email from the DBS system inviting you to select your ID. Please do so.
- IMPORTANT, please make a note of your Username and Password, you will need to use it again!
- Present your ID to the clubs Safeguarding Officer or Assistant Safeguarding Officer, originals only so they can verify you ID.
- The DBS Certificate is a legal document, therefore if you do not bring the originals the DBS check will NOT be processed.
- The clubs Safeguarding Officer or Assistant Safeguarding Officer will enter you ID details into the DBS system.
- You will receive an email from the DBS system inviting you to confirm your ID. Please do so.
- The DBS check usually takes about 2 weeks but can take longer.
- Once the check is complete (and you are cleared) you will receive a DBS certificate and you GMS record with show your DBS status as Current.
- Please inform the clubs Safeguarding Officer or Assistant Safeguarding Officer when you receive your DBS Certificate.
- The DBS Check is valid for 3 years.