Painswick RFC welcome you to this year’s U7 County Festival Fun day, to be held on 24th April 2022. We hope that you can join us and have an enjoyable day!

Please confirm as soon as possible if your club will be attending and how many teams you will be bringing using the attached registration form.

Completed forms can be emailed Painswickrfcminis@gmail.com no later than Friday 10th of April

Schedule
• 08:30 Gates open
• 09:00 - 9:45 Team registration
• 09:45 Briefing for Coaches & Pitch Marshalls
• 10:00 Matches begin
• 13:00 Medals & Finish

Getting here
We are on the A46 just south of Painswick, the club address is: Painswick RFC, Broadham Fields, Stroud Road, Painswick, GL6 6RS. Please see our website for further details http://www.painswickrfc.org/contact-us
In the interests of hygiene and safety NO DOGS are permitted on any part of the club’s grounds and the use of BBQ’s is not permitted.

Parking
Marshalls will direct you to park within our grounds, you must not park on the A46.
Entry is £5 per car and you will receive a programme of the event.
Please inform me if you intend to travel by coach.

Check in
A club representative will need to register their players and team at the Club House upon arrival. At check in, you will be advised on which pitch you will be based and your team’s pool draw.
You will also receive a team ‘goody bag’ from the RFU which will contain:
- Certificates of attendance for you to fill in for your team/s
- Collectable pin badges
- Other RFU treasures...

Team Base & Spectators
Areas alongside the pitches will be designated for your team base and spectators.
Please help the smooth running of the day by adhering to these areas and ask the stewards for assistance if required. Each team will be allocated to a specific pitch so there will be no movement between pitches during the day.

We hope that the weather will be kind to us but if not, there will be some limited shelter available around the club. However, we would recommend that if teams have gazebo’s or tents that they bring them along.

Briefing for Coaches
Please ensure your coach/es are present on the steps outside of the Club House for the briefing by the GRFU representative at 09:45

The Games
• Teams consist of 4 players
• All games will be 5 minutes each way, with a minute break for half time
• There will be about 10 pitches with 4 or 5 teams per pitch
• The round robin draw and pitch allocation will be provided on check in at the Club House.
• As U7 coaches are no longer permitted on the field of play (other than the Game Coach), this provides scope for those coaches to manage (referee) other games on other pitches
• The Game Coach (referee) should endeavour to encourage both teams
• NO scores are kept! The emphasis is on participation

Regulations & Code of Conduct
The Age Grades Codes of Practice and U7 rules of play for 2021-22 have been attached as a reminder of how players, coaches, parents and spectators are expected to behave.

Remember that the focus is on Team work, respect, enjoyment, discipline and sportsmanship.

Lastly, the GRFU Participating Clubs letter has been attached as a reminder of what is expected from clubs on the Funday. Please can I ask that you distribute this to all players, coaches, parents and spectators prior to the day.

Facilities
• Changing rooms and hot showers will be available but Painswick RFC cannot take responsibility for valuables left in the changing rooms – please take them with you.
• Toilets are situated in the clubhouse and the changing rooms for players.
• Please note that boots are not permitted in the club house and should be removed prior to entering the facility.
• Rubbish bins will be provided - please ensure your teams and spectators use them

Food and Drinks
A selection of hot and cold food and drinks, sweets and cakes will be available for purchase in the Club House. Full bar facilities will also be available during the day.

First Aid
Each club is to provide their own first aiders, but there will be a first aid station on site

GRFU Photographer
The GRFU appointed professional photographer DE Photo will be in attendance on the day.
They will be making their way around the pitches throughout the day and photographs can be purchased from them directly or after the event at www.dephoto.biz.

Parental Photography
As with all public events, if you intend to take photographs at the festival, we would ask you to complete the attached authorisation form. Please advise all your parents of this fact as this will be closely monitored.

Summary
What you need to do before the day
• Please inform me ASAP of your attendance by confirming the number of teams you are bringing. Teams who are not pre-registered will not be permitted to play.
• Cascade the information from this email to your team/s
• Ensure parents understand the Photography policy
• Inform me asap if you will be arriving by coach/es

You will need to bring
• GRFU dispensation letter/s for disadvantaged player/s (if required)
• Completed photography form/s (if required)
• At least one referee per team
• CRB checked support personnel and first aider/s per team
• Tags and tag belts
• Shelter for each team
• Cash for carpark entry, and refreshments

What you need to do upon arrival
• Check in and register your team at the Club House
• Set up your team base
• Organise who will coach and referee when and where
• Attend the coaches briefing.

We look forward to welcoming you and your families to this non-competitive introduction to rugby festivals, with the emphasis on fun!

Kind regards
Tom Russell